FAQ

HACLA procures a wide variety of goods, services and equipment. Our primary areas are:

a. Construction – redevelopment and rehabilitation of buildings and housing structures

b. Goods – office supplies, equipment

c. Services – consulting, legal, resident services, maintenance, etc.

Formal contracting opportunities over $150,000 are advertised on the Regional Alliance Marketplace For Procurement (RAMP). You are encouraged to register for free at www.rampla.org in order to receive automatic notification of these opportunities.

Informal contracts under $150,000 are solicited from vendors that are in the HACLA Vendor Database and Section 3 Business Registry.

HACLA maintains a Section 3 Business Registry and encourages its prime contractors to use that list to identify business to subcontract with. The Registry is available here under Reference Materials.

Contract Administrators can be available for general questions; however, any specific questions relating to the bid must be submitted by the deadline specified in the bid.

Pre-bid conferences are not mandatory, however, attendance is encouraged as it is a good opportunity to understand the bid requirements, hear from the Contract Administrator about the project, and to address your questions.

Below are a few tips to remember when responding to solicitations:

• Attend the pre-bid or pre-proposal conference.
• Submit questions as described in the solicitation.
• Get a clear understanding of the Scope of Work or Specifications.
• Review and understand the terms and conditions of the proposed contract.
• Choose contract references wisely.
• Submit a professional, neat and well organized bid/proposal.
• Know your limitations when it comes to bonding, delivery schedules or insurance. You must meet the requirements as stated in the solicitation.  Identify a sub-contractor if necessary.

A “Responsive” bid or proposal is one that conforms to the essential requirements of the solicitation including, without limitation, specifications, delivery schedule, warranty, and submittal of the required documents. Responsive bidders must conform to the material requirements of the solicitation.

Formal contracting opportunities over $150,000 are advertised on the Regional Alliance Marketplace For Procurement (RAMP). You are encouraged to register for free at www.rampla.org in order to receive automatic notification of these opportunities.

Informal contracts under $150,000 are solicited from vendors that are in the HACLA Vendor Database and Section 3 Business Registry.

Formal contracting opportunities over $150,000 are advertised on the Regional Alliance Marketplace For Procurement (RAMP). You are encouraged to register for free at www.rampla.org in order to receive automatic notification of these opportunities.

Informal contracts under $150,000 are solicited from vendors that are in the HACLA Vendor Database and Section 3 Business Registry.

Labor compliance inquiries should be directed to the Labor Compliance Administrator at LaborCompliance@hacla.org.

Section 3 is a provision of the Housing and Urban Development (HUD) Act of 1968. The purpose of Section 3 to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State and local laws and regulations, be directed to low-and very low income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons.

See also the Section 3.

Refer to the Section 3 link on our website for information about the regulation and HACLA’s policy.